You are currently viewing What is so Great about Bookkeeping in the Cloud?

What is so Great about Bookkeeping in the Cloud?

Are you looking for a bookkeeping software program but wondering if you should purchase a desktop or cloud version? If so, read on.

I’m sure you’ve heard of the “Cloud.” Simply put, it is a different way of storing and accessing data. Although desktop software is effective, cloud-based software has definite benefits for its users. In 2022, it became increasingly clear to us that “cloud-based” bookkeeping software was needed. As a result, Pro-Ledger Online emerged. In addition to keeping up with technological advancements, it also includes the numerous benefits of cloud-based bookkeeping.

Why not explore the advantages of cloud-based bookkeeping? Familiarize yourself with its benefits. Once you have, you may be inclined to try Pro-Ledger Online. So, let’s begin.

A Closer Look at the Cloud

As previously mentioned, the cloud represents a different way of storing and accessing data. To be more precise, it refers to a technology that stores and manages data and programs on the internet. This is different from desktop software that stores data on your personal computer or local servers.

In the cloud, you can access the software and data effortlessly through the internet. It eliminates any hassles.  Furthermore, your data resides where the internet exists. All you require is internet access and your password for logging in. Then, your data is readily available.

Advantages of the Cloud

There are six basic advantages to having your data stored in the cloud. They are as follows:

1.  No Installation or Upgrading of Software

When you log into your cloud account, any updates or upgrades to the program are automatically available to you. You don’t have to worry about installing or upgrading to the latest version of the software. Why? Because it’s already there when you log in. You can be confident that the program you’re using is always the most up-to-date version.

2. Collaborate with Others

At any time, you can invite any team member, say an accountant or bookkeeper, to login to your cloud account. This gives others easy access, so they can do their jobs.

3. Accessible Anywhere on Any Computer or Device

Cloud-based bookkeeping is accessible 24/7 from any device or computer connected to the internet. All you need is a device with browser capabilities.

4. Security and Protection From Hardware Failures

When you use desktop software, there are security risks that can make your files vulnerable. One risk is not having backups. Another is having multiple versions of the same file. And finally, files get corrupted because of hardware issues. This can make your files unusable. However, when you use cloud-based software, your data is always backed up and stored in a different location. So even if you lose your computer or get a virus, you can be confident that all your data is safe. Without worrying, you can access it through the cloud.

5. Real-Time Data and Reporting

Cloud-based programs have a really useful feature: they update your data in “real-time.” This means you never have to wonder or worry about whether your data is up-to-date or in sync across different devices. As soon as you enter the data, it becomes instantly available on all your devices.  As a result, you can always rely on having the most current and synchronized information wherever you go.

6. Enhanced Technical Support

Using a cloud-based system makes technical support much simpler.  In fact, it reduces the need for it. When you log in, any updates or fixes that are needed are automatically there for you. You don’t have to go through the process of downloading and installing updates with bug fixes. Everything is taken care of for you. This makes it easier to keep your system running smoothly without any technical hassles.

A Look at Pro-Ledger Online

Cloud-based software clearly offers users significant advantages. Pro-Ledger Online incorporates all of those benefits. But it doesn’t stop there; it offers even more! Take a look at the chart below to compare our desktop version with the cloud-based version.

Basic or Expanded

Choose the Right Solution for Your Business

Main Features Basic Expanded
Quick setup with suggested categories
For home & small business use
Simple one line entry system
Use on any web enabled computer, smartphone, or tablet
No bookkeeping knowledge required
Easy-to-follow "how to" video instructions
Create an unlimited number of bookkeeping files
Batch edit existing bookkeeping entries
​Customzie expense & income categories
Setup defaults for entries to auto-populate
Create pre-written descriptions for common entries
Copy or repeat reoccuring bookkeeping entries
Produce GST / HST/ VAT input tax reports
Securely invite collaborator(s) into any bookkeeping file
​Take pics of receipts that attach to entries
Free upgrades
​Free technical support​​ ​​
Interactive line & column graphs
Zapier API integration to connect to thousands of apps
Import data from online accounts using CSV files
Auto-edit batches of imported data with a click of a button
Pause & resume your subscription when taking a break
Create helpful notes for each file
​Track multiple projects, trucks, or properties per file


Next Steps

So, after reviewing the advantages of cloud-based software, particularly Pro-Ledger Online, the decision is up to you. If a desktop software program meets your immediate needs and you are satisfied, that’s great! However, if you want to transition from a desktop version to the cloud, we are excited and ready to assist you. Click here to learn how you can effortlessly upload your desktop files into the Cloud with a simple click of a button.

Pro Ledger Online offers a cloud-based bookkeeping solution for small business professionals. Click here for a 30-day free trial. – “Bookkeeping Made Sim

Leave a Reply